Establishing a CBO in Kenya

A Community Based Organization (CBO) is a registered non-governmental, non-profit and non-political organization. Community Based Organizations vary in size and structure, some have well-established organizational structure while others are small and informal. CBOs with well established structures, such as a written constitution and directors are formally registered and incorporated. The smaller and informal CBOs are registered by the Department of Gender and Social Development.

For a CBO to be registered by the Department of Gender and Social Development, the registration forms requesting the registration of the CBO should be signed by the Chief of the location where the CBO will operate or the Assistant Chief of the sub-location where the CBO will operate. The forms should also be signed by officials of the Department of Gender and Social Services and those of the Division of Social Development Committee.

Documents required in the registration of a CBO in Kenya

  1. The minutes of the meeting seeking the registration of the CBO. The minutes should also have the names of the individuals fronted as the officials.
  2. List of the members of the CBO. The list of members should contain the names, the position, the ID number and the signature.
  3. The rules and the by-laws of the CBO.
  4. The Memorandum of understanding where applicable.

These documents are presented to the Department of Gender and Social Services, together with the registration forms and the requisite registration fee. Once a Community Based Organization is registered, it will be required to submit half-year reports to the registering authority as well as allow access to its records by the registering authority.